JORGE A. CESPEDES MD MMED BSSC MDIV
San José,SJ
Summary
15 Years of organizational coordination in for profit and non-profit clinical, medical research and community roles Areas of Expertise: clinical research, clinical trial coordination (setup to fulfillment), liaising between academic entities and pharmaceutical companies, medical writing, governmental and regulatory affairs, event organization, project management, coordination of intricate international teams, multicultural integration, complex project execution in developing countries Delivering optimal performance in high demand, large budget, expectations driven and time sensitive environments Excelling in effective communication, chain of command and high-profile relationships Self-motivated, driven, a lifelong learner in technological, systematic and professional categories, focused on effective time management and attention to details
Overview
16
16
years of professional experience
Work History
Project Manager
08.2022 - 02.2023
- CS Clinical Trials
- Led the Planning and Setup, Monitoring, and Closeout phases of study management
- Monitored study timelines and managed the financial components of each program/study
- Identified potential study risks and mitigations and escalated as appropriate
- Managed internal/external negotiations and promoted collaboration to foster a positive team environment, effective communications, and efficient use of resources to meet study timelines and contractual obligations
- Applied problem-solving strategies to address customer issues and maintained issue tracking documentation to monitor progress and ensure timely resolution to customer escalations
- Presented study services at Investigator Meetings or site initiation meetings as needed
- Assisted with training new members of the Project Management team.
Critical Care/ Epilepsy Research Coordinator, Scientific Engagement Coordinator
YALE UNIVERSITY, SCHOOL OF MEDICINE, Comprehensive Epilepsy Center
03.2021 - 08.2022
- Responsible for all operational aspects of Clinical Research and trial oversight in the studies assigned, ensuring on-time delivery, within budget and scope, and compliance with GCPs, SOPs, and internal and external expectations
- Managed and coordinated biorepositories involving multiple regional, national, and international teams of physicians, local research coordinators, patients, and other research stakeholders
- Conducted data collection, analysis, and reporting of studies, and elaborated manuscripts for publication
- Important Achievements
- Prepared and executed an IRB protocol of a unique, highly complex biorepository, a one of a kind project, that involves the reception of samples from around the world through a simplified MTA mechanism, very few institutions worldwide have achieved something like this
- It included writing, approval, logistics and opening for accrual of the project
- Directed RAISE, a clinical study of high value for Status Epilepticus patients, the orchestration, timing and synchronicity of which was a particularly demanding equilibrium to achieve
- Liaised with the various stakeholders involved with the NORSE study, a position which requires ample tact to satisfy the expectations of financers, the scientific input of doctors and researchers and regulatory oversight from administrative departments at Yale
- Coordinated all NORSE institute events, particularly the annual symposium with over 400 physicians in attendance: including planning, registration, and technical support, essentially overhauling and more efficiently organizing both the registration system and presenter platforms using Redcap
- Reduced substantially expenditures of supplies by changing the distribution system to all contributing sites for biological material sample collection
- Overhauled data collection methods and reporting practices from contributing sites by using existing technologies to track inventory collected and centralized processing technology in the Yale office
- Elaborated and approved in record time, protocols, regulatory documents and contracts related to SAFER, a complex medical device study involving industry, 4 external academic centers and Yale University
- Designed a system within the current Redcap technology to collect data in a more organized, efficient and regulatory compliant way
- Developed a training program for the various participating sites and center coordinators related to NORSE and as well related to RAISE for nurses, fellows and residents at Yale
- Utilized existing scheduling software to schedule and coordinate meetings and academic exchange of the NORSE/FIRES steering committee (a worldwide conglomeration of in demand physicians with very busy schedules)
- Succeeded in performing and exceeding the duties of the role entrusted, often going beyond what was strictly required, which demanded highly levels of creativity, especially during covid-19 when there was a shortage of senior staff available for training or regular staff to perform duties
- Many of the tasks required 24/7 availability
Board Advisor/Editor
TRAVELADEPT.COM LLC
06.2009 - 07.2020
- Chief
- Developed and implemented the annual strategic plan
- Reviewed outcomes and metrics for evaluating content impact and performance
- Oversaw compliance with all legal and fiduciary responsibilities of the LLC
- Reviewed all editorial content for style, accuracy and strategic vision
Associate/Bioethics Advisor/Community Engagement Coordinator
DIOCESE OF MEMPHIS
08.2007 - 05.2015
- Coordinated community events as a associate leader
- Facilitated ongoing education of elementary, secondary and adult formation
- Incorporated marginalized communities into the institutional plan (elderly, infirm, minorities)
- Advised the Diocesan office in matters of bio- and medical ethics
- Created representation for Hispanic community stakeholders and an association of Hispanic medical doctors in Memphis
- Initiated a multi-cultural advisory board of physicians, caregivers and volunteers in medical research to bring complex bioethics cases to discuss in search of solutions
- Advised on bioethics and medical ethics for Hispanic patients arriving to Memphis for treatments in St Jude’s hospital
- Member of the board of directors of Run for Haiti by participating in recruitment efforts, fundraising and traveling to the organization’s 2 hospitals in Haiti 2 times a year to deliver supplies and train volunteers
Education
Universidad Autónoma de Centro América San José
master’s - medicine
Universidad Autónoma de Centro América
Postgraduate -
Harvard Medical School
Cambridge, MAGlobal Clinical Scholars Research Program -
2023
Bachelor’s - health sciences
Universidad Autónoma de Centro América San José
2019
Master’s - divinity, Bioethics
Pontificia Universita della Santa Croce
2013
Medical Sciences
Universidad Privada del Valle
2006
Medicine Pre-Clinical Program -
Universidad del Sinu
2002
Skills
- Clinical Research
- Analytical Skills
- Interpersonal Skills
- Clinical Trials
- Project Management
- Medical Affairs Expertise
- Data Analysis
- Industrial and Academic Related Skills:
- Time Management
- Planning
- Attention to Detail
- Project Oversight
- Clinical Data Management
- Talent Management
- Leadership Development
- Multicultural Team Leadership
- Research and Development (R&D)
- Technical Writing
- Multicultural Leadership
- Medical & Technical Writing
- Coaching
- Customer Service
- Excellent Communication
- Ability to build effective relationships with trial center staff and colleagues
- Strong numeracy skills
- Flexibility
- Proficiency in Microsoft Office Suite, Mac OS, and Windows
- Project Planning
- Project Scheduling
- Project planning and development
- Strategic Planning
- Project tracking
- Customer Relations
- Stakeholder Communications
- Staff Management
- Work flow planning
- Advanced problem solving
- Document Management
- Scope Management
- Influencing skills
- TRAININGS AND CERTIFICATIONS
- Redcap and Encore Management Software
- Basic life support (CPR) certification
- Certified to handle toxic, hazardous, infectious or radiological substances
- Protection of Human Subjects Certification
- Foundational HIPPA in privacy and security
- Shipping and export controls
- Good clinical practice
- Human subject protection advanced
- Compliance assessment
- Chaperone hospital training
- Harassment free workplace
- Prevention and response to sexual misconduct
- Patent Policies
References
References: Available upon request
Affiliations
American Epilepsy Society, 2021-Present
American Academy of Neurology, 2017 – Present
American Neurological Association, 2018 – Present
American Medical Students Association, 2017 – Present
American Infectious Diseases Society, 2017 – Present
Medical Students Association Costa Rica, 2015 – Present
Multiple Sclerosis Association Costa Rica, San Jose, Costa Rica 2017-2020
Languages
Timeline
Project Manager
08.2022 - 02.2023
Critical Care/ Epilepsy Research Coordinator, Scientific Engagement Coordinator
YALE UNIVERSITY, SCHOOL OF MEDICINE, Comprehensive Epilepsy Center
03.2021 - 08.2022
Board Advisor/Editor
TRAVELADEPT.COM LLC
06.2009 - 07.2020
Associate/Bioethics Advisor/Community Engagement Coordinator
DIOCESE OF MEMPHIS
08.2007 - 05.2015
Universidad Autónoma de Centro América San José
master’s - medicine
Universidad Autónoma de Centro América
Postgraduate -
Harvard Medical School
Global Clinical Scholars Research Program -
Bachelor’s - health sciences
Universidad Autónoma de Centro América San José
Master’s - divinity, Bioethics
Pontificia Universita della Santa Croce
Medical Sciences
Universidad Privada del Valle
Medicine Pre-Clinical Program -
Universidad del Sinu
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