Arianne Marie Smith
New York,NY
Summary
Multi-talented employee successful at taking on diverse project tasks to meet tight deadlines. Hands-on and analytical problem solver. Strong work ethic with a desire to take on new challenges. Adept at working effectively unsupervised and in a team environment.
Overview
18
18
years of professional experience
1
1
Certification
Work History
Project Coordinator/Assistant Office Manager
Fred Geller Electrical
New York
09.2018 - Current
- Assist Superintendent & Office Manager on all daily operations as needed
- Assist on all work-related filings with DOB/FDNY
- Process and document payments to city agencies for project specific filings
- Work directly with Engineers of Record and Field personnel in order to markup asbuilts for submission to FDNY and Advisory Board
- Overseeing the installation, testing & commissioning of all electrical and fire alarm systems for various buildings
- Coordination, preparation, scheduling and attending of FDNY & DOB Inspections with Property Management, Contractors & Vendors
- Create and submit Additional Work Order Proposals for client addressing any field conditions or deficiencies from inspection
- Procure and submit final closeout documentation for completed projects inclusive of final inspection sign-offs, as-built drawings and operation and maintenance manuals
- Assist Superintendent with manpower assignments, furloughs and vacations
- Support office manager with daily operations such as Financial Reports, collections, payroll, accounts payable/receivable.
Field Office Manager
Tishman Construction/AECOM
New York
06.2010 - 07.2018
- Responsible for maintenance of project logs including all work permits, violations, and accident reports
- Renewal and updating work permits, noise & dust mitigation plans, insurances, and licenses
- Responsible for handling violation certificates of corrections and corresponding with the DOB/ECB/FDNY
- Processed union payroll and cost tracking
- Work closely with safety & risk management relating to accident investigations and litigations
- Scheduling & coordination of jobsite tours and hoist operations for client & prospective tenants
- Support Superintendents, subcontractors & client
- General administrative duties including planning, organizing, and catering regular staff, scheduling executive and client meetings/conferences, purchasing of supplies for office and jobsite, reviewing and approving of all purchases made for project
- Prepare and submit expense reports for payment for Executive and Vice President.
Accountant Assistant
Tishman Construction
New York
10.2005 - 10.2010
- Performed all accounting functions including A/R, A/P, P/R, bank reconciliations and collections
- Project accounting duties included monthly AIA preparations and submission, stored material requisitioning, certified payroll reports and related documents for various General Contractors and Construction Managers
- Weekly payroll, expense report preparation, T& M billing, prepared weekly/monthly
- Negotiated terms with clients and vendors to suit the financial needs of the company.
Skills
- Financial Reporting/Project Accounting
- Knowledge of QuickBooks, Timberline, Microsoft Office, AutoCAD Reader
- Accounts Payable/Receivable
- Payroll Preparation, Cash Management & Collections
- OCIP/CCIP/Insurance Knowledge
- Exceptional written/interpersonal communication, client relationship and organizational skills
- Demonstrated ability in planning, managing, and enhancing operational efficiency
- Adapt easily to new concepts, environment, and responsibilities
- Deadline Adherence
- Spreadsheet tracking
- Scope Management
- Negotiations
- Vendor Sourcing
- Project Scheduling
- Scheduling and calendar management
Certification
- Notary Public
- Class 1 DOB Filing Representative
- NYC Construction Fire Safety Manager Course
- 10 & 30 Hour OSHA in Construction Safety & Health
- 4 Hour OSHA Scaffold User
Timeline
Project Coordinator/Assistant Office Manager
Fred Geller Electrical
09.2018 - Current
Field Office Manager
Tishman Construction/AECOM
06.2010 - 07.2018
Accountant Assistant
Tishman Construction
10.2005 - 10.2010
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