Artemys Coleman
Tysons Corner,Va
Summary
Pragmatic Contract Specialist with extensive data analysis and contract negotiation talents. Organized professional with more than 9 years of experience preparing cost comparisons, service level agreements and non-disclosure agreements with superior eye for detail and more.
Overview
17
17
years of professional experience
1
1
Certification
Work History
Senior Contracts Administrator
IA Architects
Washington, DC
01.2022 - Current
- Support federal contracts for (FDIC, DOD, DOE, Homeland Security Frannie Mae, Freddie Mac and many more)the entire award lifecycle, including support on capture, non-disclosure agreements, teaming agreements, modifications, and close-outs
- Coordinate the contract process with Finance, Project Managers, and potentially Clients
- Prepare Contracts, etc
- Under the supervision of the Project Manager
- Deltek experience
- Possibly help file project related communications and documents electronically
- Help prepare billings if requested
- Operate independently with limited oversight
- Maintain appropriate subcontract records and other associated documents
- Work with finance/accounting to ensure adherence to broader finance and risk requirements
- Review solicitation requests to ensure company response follows terms and conditions
- Prepare subcontract documentation and agreements
- Mentor junior staff, raising the skill and consciousness of the team
- Supervision of junior staff available for candidates with prior experience
- Modify contract schedules and participate in agreement negotiations
- Drafting complex solicitations for issuance to potential subcontractors
- Managing source evaluations, negotiations and awards, modifications, etc
- Inclusion of FAR flow-downs, other Agency supplemental flow-downs and special provisions
- Maintaining current knowledge of relevant contractual practices and procedures
- Participating in special projects as required
- Review RFPs/RFIs on request for potential defects or risks to FMG, advise business development and client delivery teams on these defects or risks
- Hand off contract requirements to the Procurement team for purchasing compliance
- Possibly track contract and billing status with Client procurement
- Possibly help file project related communications and documents electronically
- Provide office administrative duties and front desk support as needed
- Monitored incoming contracts and service agreements for correct pricing and information
- Coordinated changes to agreement which might occur during contract lifetime
- Assessed risks inherent in contract changes and potential impacts, informing management in detail of concerns to avoid liabilities
- Oversaw invoicing to government entities to meet FAR regulations.
Senior Contracts Specialist
MCN Build
Washington, DC
01.2019 - 01.2022
- Remotely Administers contracts and monitors contract performance
- Prepared product proposals, contract terms and conditions and document modifications
- Acts as focal point for all contractual communications and commitments
- Facilitated successful negotiations, constructing complex financial rate structures and drafting contract language
- Tracked contracts for management and issued regular tracking reports covering current status and upcoming milestones
- Assures compliance with applicable federal regulations and internal policies and procedures
- Reviews Requests for Proposals and participates in preparing compliant proposal responses
- Remotely Negotiates proposals within business goals and documents substance of discussions, agreements, and results
- Remotely Reviews contractual documents for accuracy, performance risk, and conformance with contract terms, conditions, and other provisions including applicable federal
- Regulations and business team objectives prior to signature / acceptance
- Works as a key member of program team to ensure contract requirements are fully understood and executed
- Responds to internal and external inquiries regarding contract issues, audits, and compliance requirements
- Manages contract change process and works with Program Management, Engineering,
- Finance, and other disciplines to mitigate performance risk
- Advises and supports business team on issues / developments relative to assigned contracts
- Remotely Monitors program performance for scope changes and takes appropriate action
- Builds customer relationships and knows customer needs and issues
- Supports overall understanding of contract operations and enterprise objectives
- Monitored incoming contracts and service agreements for correct pricing and information
- Collected and analyzed information to monitor compliance outcomes and identify and address trends of non-compliant behavior
- Advocated for staff members, helping to identify and resolve conflicts
- Partnered with departmental managers to ascertain hiring needs and subsequently provide candidate recommendations
- Coordinated implementation of people-related services, policies, and programs through departmental staff
- Planned, monitored, and appraised employee work results by training managers to coach and discipline employees
- Improved office efficiency by effectively managing internal communications and correspondence
- Improved organizational filing systems for confidential employee records, resulting in improved accessibility and efficiency
- Reduced expenses by analyzing compensation policies and implementing competitive programs while ensuring adherence to legal requirements
- Coordinated changes to agreement which might occur during contract lifetime
- Reviewed quotes from contractors to obtain best pricing and service for organization
- Researched laws and regulations potentially impacting company policies and procedures
- Interpreted contact terms and coordinated solutions to resolve disputes between clients and service providers
- Monitored contracts' performance to detect non-compliance with terms and deficient returns and organize proactive resolutions
- Managed assigned contracts throughout lifecycle, identifying need for and implementing amendments, renewals, terminations, and other necessary contractual actions
- Negotiated collective bargaining agreements
- Actively listened to customers' requests, confirming full understanding before addressing concerns.
Contract Specialist
Kone Elevator
Beltsville, MD
02.2016 - 01.2019
- Negotiated optimal contract terms and conditions to lessen business risk and maximize financial objectives
- Managed bidding process and award of purchases and delivery orders for construction contracts
- Conducted quality reviews and monitored contract performance
- Closely monitored and evaluated contract performance to determine regulatory compliance and necessary amendments
- Performed in-depth market research, identified optimal acquisition strategies and prepared contracts for approval
- Implemented all critical information into agency's database and maintained confidentiality to keep information secure
- Maintained digital and paper and contractual files, ensuring compliance with regulatory mandates and company policies
- Partnered with project managers to review costs and prepare budgets, subsequently reporting to clients
- Preforms post-award functions to include contract terminations
- Performs pre-award functions to include acquisition planning, solicitations, and negotiations Uses primarily firm fixed-price, time and materials, indefinite delivery, or similar contracts using standard clauses
- Prepares letters, memoranda, documents, or reports that support contractual actions or recommendations
- Interprets technical, legal and audit decisions to assess the impact of procurement and contract performance
- Implemented all critical information into agency's database and maintained confidentiality to keep information secure
- Negotiated optimal contract terms and conditions to lessen business risk and maximize financial objectives
- Managed bidding process and award of purchases and delivery orders for construction contracts
- Facilitated cost savings analysis by tracking and creating database of phone data usage
- Assisted in expansion efforts by positioning contracts and executing paperwork as quickly as possible
- Performed in-depth market research, identified optimal acquisition strategies and prepared contracts for approval
- Liaised with outside organizations and financial management analysts to negotiate contract details
- Closely monitored and evaluated contract performance to determine regulatory compliance and necessary amendments
- Assisted contract and legal professionals to address contract issues and developments
- Created and prepared specific contracts to present to senior management
- Reviewed current contracts to identify upcoming contract expirations and coordinated with stakeholders to analyze contract renewals and re-negotiation
- Assisted in resolution of vendor issues for central region by working proactively with market contacts
- Tracked resolution status on critical contracts and issues for program management staff
- Conducted vulnerability assessments on bimonthly basis and produced countermeasures when issues arose
- Examined records and business information for investment advisors to confirm adherence to government regulations
- Negotiated with bidders to achieve fair, reasonable and positive outcomes.
Specialist
Kettler Management
Fairfax, VA
01.2012 - 02.2016
- Manages the processes and productivity for hourly represented production recruitment across the US with indirect management of the Unit Recruitment team
- Act as functional point of contact for all represented production staffing vendors to include both permanent and contingent vendors as well as other relevant business partnerships
- Managed bidding process and award of purchases and delivery orders for construction contracts
- Negotiated optimal contract terms and conditions to lessen business risk and maximize financial objectives
- Conducted quality reviews and monitored contract performance
- Managed full procurement cycle by planning, reviewing, soliciting, awarding, administering and closing out contract to achieve seamless transition at all levels of procurement
- Partnered with project managers to review costs and prepare budgets, subsequently reporting to clients
- Tracked resolution status on critical contracts and issues for program management staff
- Negotiated with bidders to achieve fair, reasonable and positive outcomes
- Assisted in expansion efforts by positioning contracts and executing paperwork as quickly as possible
- Performed in-depth market research, identified optimal acquisition strategies and prepared contracts for approval
- Assisted contract and legal professionals to address contract issues and developments
- Created and prepared specific contracts to present to senior management
- Reviewed current contracts to identify upcoming contract expirations and coordinated with stakeholders to analyze contract renewals and re-negotiation
- Implemented all critical information into agency's database and maintained confidentiality to keep information secure
- Directed and conducted initiatives to perform contract administration using firm fixed price, time and material and agency indefinite quantity contracts
- Tracked contracts for management and issued regular tracking reports covering current status and upcoming milestones
- Mitigated business risks by analyzing contracts' potential impacts and avoiding unfavorable terms
- Monitored contracts' performance to detect non-compliance with terms and deficient returns and organize proactive resolutions
- Reviewed contract plans and project specifics for thorough understanding
- Maintained digital and paper and contractual files, ensuring compliance with regulatory mandates and company policies.
Corporate Recruiter
Pohanka Honda
Capitol Heights, MD
05.2010 - 02.2012
- Plan and implement company full cycle talent acquisition sourcing strategies
- Managing a mixed portfolio of requisitions for roles in different business lines, at varying levels of seniority (from entry level to senior level management) and across multiple locations
- Manage recruitment/selection processes to include requisition management, sourcing, resume distribution, screening, interviewing, applicant tracking, reference checking, offer letters and orientation
- Proactively create applicant pools and talent pipelines by posting job ads through online job boards, social media, web postings, database search, state employment agencies, professional association, and other sourcing methods
- Develop and maintain strong working relationships with internal and external stakeholders building relationships with hiring managers to understand business needs for resourcing
- Followed up with notable applicants sourced via industry-specific pipelines, events and job fairs
- Developed recruiting strategies to identify qualified candidates and build network
- Counsel candidates on corporate benefits, salary, and corporate environment
- Manage Honda's employee referral program
- Maintain employment agreements with third party vendors
- Generate reports on key talent acquisition metrics
- Leverage awareness of competitor practices, industry trends and recruitment standards to suggest new ideas for improving talent acquisition activities
- Collaborated with various departments to define job qualifications
- Leveraged social media platforms and online job boards to advertise open positions and engage with potential candidates
- Generated specific candidate pool for career opportunities through strategic placement of advertisements, evaluation of applicant credentials and conducting initial interviews and pre-screening assessments
- Facilitated new hire orientation and scheduling
- Completed paperwork and work authorization forms after hiring new employees
- Maintained filing system of current, prospective and future positions
- Operated and maintained applicant tracking and candidate management systems
- Compiled and produced qualified candidates' information for hiring manager review and liaised between parties to coordinate formal, management interviews
- Evaluated strengths and weaknesses of candidates through effective screening processes.
Purchasing/ Procurement Specialist
Colorful Creations
Springfield, VA
03.2007 - 05.2010
- Identified new and more cost-effective suppliers through participation in industry networking events, purchasing advantageous packages, and cutting costs
- Made valuable contributions to planning of promotions, pricing, and inventory levels, enhancing inventory flow, revenue, and profits
- Performed competitive market and sales analysis and applied best practices to drive business strategy
- Maintained effective and lasting vendor relationships through dynamic communication, collaboration, and intelligent questioning skills
- Monitor inventory and restock goods when needed
- Compare available goods with industry trends to determine appropriate pricing
- Stay up to date on industry trends and new products
- Enter new vendors, contracts, and purchase orders in Software
- Analyze invoices to ensure accuracy
- Compile Invoices, purchase orders and bill of ladings to forward to accounting for processing
- Purchase office supplies for all Third Street locations
- Comparing purchase orders, prices, terms of payments, and other changes
- Determined feasibility of proposed procurement actions by performing market research
- Prioritized important customers by reviewing logistics and handling shortages, delivery schedules and office functions
- Performed yearly store audits in collaboration with managers, designers and sales associates to provide feedback.
Education
BBA - Business Administration And Management
Penn Foster College
High School Diploma - undefined
Muhlenberg County High School
Skills
- Contract Negotiation
- File and records management
- Benefits and compensation
- Planning and Coordination
- Organization and Time Management
- Candidate Sourcing
- Contract performance monitoring
- Construction bid preparations
- Contract reviews and edits
- Professional relationship building
- Proposal preparation
- Interpersonal and written communication
- Budgeting & Procurement
- Deltek & Prism
- Purchasing
- Attention to Detail
- MS Office, Excel and Saleforce
- Problem-Solving
Certification
CNP - Certified Notary Public
Marriage Officiant
Timeline
Senior Contracts Administrator
IA Architects
01.2022 - Current
Senior Contracts Specialist
MCN Build
01.2019 - 01.2022
Contract Specialist
Kone Elevator
02.2016 - 01.2019
Specialist
Kettler Management
01.2012 - 02.2016
Corporate Recruiter
Pohanka Honda
05.2010 - 02.2012
Purchasing/ Procurement Specialist
Colorful Creations
03.2007 - 05.2010
BBA - Business Administration And Management
Penn Foster College
High School Diploma - undefined
Muhlenberg County High School
CNP - Certified Notary Public
Marriage Officiant
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