Microsoft Excel/Google Sheets
Tara Brandy
Administrator
San Jose, Costa Rica,Costa Rica
Summary
Organized and efficient Administrator supporting corporate level officers and senior management personnel with demonstrated expertise in the hospitality, and real estate development industries. Adroit professional exemplifies multidisciplinary managerial skill in process, procedure and policy improvement initiatives. Accomplished in workflow optimization techniques implementation which increase productivity, reduce labor and maintain business integrity and quality of service.
Overview
17
17
years of professional experience
5
5
years of post-secondary education
Work History
Administrative Officer
C&B Hospitality Consulting
San Jose, Costa Rica
09.2022 - Current
- Implemented and monitored organizational plans and developed goals and strategies to address prioritized issues.
- Promoted collaborative and coordinated planning to achieve goals and objectives.
- Collaborate with executive team to develop and execute administrative strategies in line with company's goals.
- Managed allocation of resources, including budgets, outsourced personnel, and technology, to support company's objectives.
- Oversaw relationships with external vendors, negotiating contracts and ensuring quality and cost-effectiveness of services.
Chief of Staff
The CJI Group
Costa Rica
08.2021 - 09.2022
- Participated in hiring, training and performance evaluations to establish and enforce policies and procedures for business functions
- Attended meetings to make informed business decisions, provide administrative support and evaluate progress toward goals and objectives
- Organized and prioritized issues for CEO to facilitate decision making
- Served as point of contact/gatekeeper between CEO and other stakeholders
- Key involvement in projects of higher importance
- Managed special projects as assigned
- Assisted Business Development team with client acquisition
- Assisted in public-facing and internal communication
- Involvement in all aspects of company's activities and reporting of same
- Developed team goals to support objectives
- Researched and proposed functional solutions through product acquisition or process creation
- Created and trained respective teams on interdepartmental processes (project accounting, business development, architectural design, construction)
- Liaised and assisted in directing/coordinating HR activities
- Served as point of contact for local employee concerns, suggestions, and feedback.
Business Development Coordinator
The CJI Group
Costa Rica
08.2020 - 08.2021
- Prepared presentations, pitches, and proposals for prospective clients
- Assisted with creation/maintenance of Marketing tools (brochures, signage, website up- dates, etc.)
- Coordinated and arranged meetings, appointments, and conferences with clients and/or team members
- Managed and updated client leads database
- Managed handover process between Business Development and Design & Development
- Increased new projects signed per month by 10%
- Prepared, submitted, and tracked submitted proposals and provided feedback to management
- Updated marketing material (or coordination of same) as needed
- Managed and organized file storage system of company (Dropbox)
- Managed company's Google Workspace account
- Provided administrative support to CEO.
Executive Admin Assistant & Project Coordinator
The CJI Group
Remote
03.2019 - 08.2020
- Updated spreadsheets and created presentations to support executives and boost team productivity
- Documented and distributed meeting notes to identify, analyze and improve workflows
- Responded to emails and other correspondence to facilitate communication and enhance business processes
- Managed CEO's calendar and schedules
- Managed travel coordination for CEO and team – purchasing airline tickets, allocating travel expenses, etc.
- Conducted required bookkeeping in Quickbooks
- Assisted with Powerpoint and other presentations
- Completed local errands
- Created Excel templates and corresponding inputs
- Researched and negotiated overseas purchases as required
- Assisted acting CFO to organize banking and legal corporate information
- Scheduled and managed follow-ups and action items for both CEO and self; coordinated on other teams as needed
- Proactively sought out organizational methods for both CEO and company; reviewed and implemented as needed.
Senior Purchasing Manager
Selina
Panama
04.2018 - 07.2018
- Developed, led and executed procurement strategies, resulting in reduced purchasing costs by 30%
- Managed team of OS&E purchasers to execute responsibilities
- Tracked and managed OS&E purchasing required for all new locations
- Managed coordination with Logistics Manager on local and international project purchases for on-time deliveries
- Managed budgets and schedule of purchases while conducting cost-reduction analysis
- Developed and maintained contracts with selected suppliers for key OS&E items, resulting in overall savings of 20%
- Sourced and developed global bulk program of purchases for selected categories
- Managed creation and execution of Handover Manuals for each new project completed.
Development Procurement Manager
Selina
Panama
12.2016 - 04.2018
- Partnered with internal customers to ensure purchasing requirements were clear by creating request formats
- Managed regional and global teams of purchasers to execute responsibilities
- Developed, tracked, and managed lists of FF&E and OS&E purchasing required for new locations
- Managed coordination with Logistics Manager on local and international project purchases for on-time deliveries
- Researched and sourced required products
- Organized purchase and approval of product samples by company shareholders
- Managed budgets and schedule of purchases while conducting cost-reduction analysis
- Assisted in developing sourcing strategies.
Interior Design Procurement Manager
Selina
Panama
05.2016 - 12.2016
- Developed and improved Master Purchasing database, optimizing calculation of purchase quantities while producing comprehensive budget formats and list of purchases
- Ensured products to be purchase fit the Company brand and concept based on the evaluation of the project's Look & Feel
- Maintained and negotiated prices for FF&E items remaining within or below budget limits
- Maintained databases of current and potential vendors
- Actively participated in development of Procurement Department for start-up company
- Prepared, executed and followed up on purchase orders to ensure on-time delivery.
Interior Design Coordinator
Belmont Construction Ltd, Belle Mont Farms Resort
Saint Kitts & Nevis
08.2014 - 05.2016
- Tracked and updated changes required to specified interiors
- Sourced, compared and selected items adhering to design guidelines
- Utilized CAD and other software systems to ensure all plans were up to date
- Coordinated, tracked, and reported on communication with Architects and other applicable parties on areas of responsibility
- Coordinated and supervised installation of FF&E and room outfitting
- Assisted in procurement and purchase tracking of FF&E items required
- Assisted with development of timelines and critical path scheduling for on-time delivery
- Liaised with Administration regarding insurance requirements
- Conducted product inspection upon receipt and installation
- Assisted CAD Design or other departments as required with other works
- Assisted in project plan tracking as requested.
CAD Technician
Belmont Construction Ltd, Belle Mont Farms Resort
Saint Kitts & Nevis
06.2013 - 08.2014
- Play key role in product design and development via innovative creation of drawings in alignment with measurements, calculations and specifications
- Created, modified and printed drawings
- Developed CAD drawings from hand sketches, verbal instructions and site visits
- Updated and maintained Drawing Log and archives
- Maintained all revisions of project drawings.
Estimator & Project Coordinator
Prime Building Contractors Ltd
Saint Kitts & Nevis
06.2011 - 05.2013
- Analyzed working drawings and determine quantities for construction projects
- Prepared estimates and quotations for prospective clients
- Managed purchasing, delivery and usage of construction material for ongoing projects
- Conducted regular site inspections for progress reporting and deficiency lists.
- Communicated with builders and contractors on residential and commercial projects to deliver status updates to customers
Design Technician
DBB Living Design
Saint Kitts & Nevis
06.2006 - 07.2008
- Consulted with active and potential clients on preliminary kitchen/bathroom designs
- Prepared technical drawings using CAD software
- Coordinated orders and deliveries with overseas suppliers
- Liaised with contractors regarding as-built measurements and necessary modifications to kitchen/bathroom
- Supervised and inspected cabinetry installations.
Education
Bachelor of Science - Quantity Surveying
University of Technology
Kingston, Jamaica 08.2008 - 06.2011
Associate of Science - Architectural Design Technology
Clarence Fitzroy Bryant College
Basseterre, Saint Kitts & Nevis 05.2003 - 05.2005
Skills
Organizationundefined
Software
Microsoft Word/Google Docs
Microsoft Powerpoint/Google Slides
Dropbox
Quickbooks Online
Google Workspace
Timeline
Administrative Officer
C&B Hospitality Consulting
09.2022 - Current
Chief of Staff
The CJI Group
08.2021 - 09.2022
Business Development Coordinator
The CJI Group
08.2020 - 08.2021
Executive Admin Assistant & Project Coordinator
The CJI Group
03.2019 - 08.2020
Senior Purchasing Manager
Selina
04.2018 - 07.2018
Development Procurement Manager
Selina
12.2016 - 04.2018
Interior Design Procurement Manager
Selina
05.2016 - 12.2016
Interior Design Coordinator
Belmont Construction Ltd, Belle Mont Farms Resort
08.2014 - 05.2016
CAD Technician
Belmont Construction Ltd, Belle Mont Farms Resort
06.2013 - 08.2014
Estimator & Project Coordinator
Prime Building Contractors Ltd
06.2011 - 05.2013
Bachelor of Science - Quantity Surveying
University of Technology
08.2008 - 06.2011
Design Technician
DBB Living Design
06.2006 - 07.2008
Associate of Science - Architectural Design Technology
Clarence Fitzroy Bryant College
05.2003 - 05.2005
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